Universal Modules - Altoga.com Management & HR Software

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There are many Modules, from Communication and Support
to HR to Financial and Operational Areas.

But they are not to be implemented all at once;
we favor gains step by step.

... and as the Modules fit into a single architecture,
you may have one of the best and most!



Management Software proposed by ALTOGA

Universal Modules to all Organization

From 9 EUR / Month! (Click here to learn more)

 

Communication & General Support  / Human Resources / Financial Area / Operational Area / Methodologies

 

Click on the Module Codes to learn more. Watch their Videos to deepen your knowledge.

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Institutions and People

 

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Communications and General Support

 

M510 - Office & Document Management

 

You can start out with Office Incoming and Outgoing Items only.

 

Then you can implement tracking of Internal Circulation of Documents, including Administrative Acts thereon.

 

Acts as Administrative Reviews and Information on the Documents, determination of Procedures to be followed, Approvals and Orders in general.

 

And you can also implement the Document Scanning and if you want, the end of Paper Circulation.

 

And always fulfilling the requirements of ISO 9001:2008 Quality Standards..

 Video

 

 

M350  - Helpdesk / Web Support Services

 

The Internal Helpdesk enables you to centralize the support to employees in the performance of their tasks. Can also be used as Suggestion and Complaint Boxes and much more.

 

Externally, it enables Web Service for both Customers and Citizens in General, from Post-Sales support and General Assistance to the interaction of Citizens with Public Bodies.

 

For example, it supports traditional IT Helpdesk, Customer care, Care Services in general, care of Citizens allowing them to put their questions to the Municipality / City, a Department of Lost and Found, etc.

 

Essential for the ISO 9000:2008 Quality Certification.

Video

 

 

 

M500 - Notes, Subjects and Tasks

 

Benefit from a type of Controlled Communication in accordance with the ISO 9000:2008 requirements.

 

It's not like ordinary e-mails whose subjects are scattered throughout mailboxes and cannot be either rebuilt or audited.

 

Rather, everything is centralized in a database accessible as a whole by whoever is authorized to do so.

 

There is also a Shared Electronic Notebook so that what is relevant to the Subjects and Tasks at issue can be registered.  

Video

 

 

M340 - Time Sheets

 

Essential for planning and controlling Times of People and Equipment.

 

The time of People is often the most expensive resource.

 

Has it been well used?

 

You would like to know the time spent by People in the various Processes to Optimize Time and Reduce Costs and Improve the Performance of Your Organization?

 

What about Equipment, how have they being used?

  Video

 

 

M520 - Management of Libraries / Titles

 

Many Organizations keep libraries even if only for magazines and technical books to support their activity.

 

And there are, of course, more traditional libraries, e.g., School Libraries.

 

With this Module you can manage Libraries and Titles in general, from the Thematic Organization to the Registration of Titles, their connection with Authors and others, their Circulation and Loans.

 

  Video

 

 

M535 - Evaluation of/by Trd Parties

 

Running after the ISO 9000:2008 Quality Certification?

 

This requires your Organization to be assessed by Third Parties, and Third Parties to be evaluated by your Organization

 

Third Parties who may be Customers and Suppliers, but also others whom your Organization deals with. You can count on this Module for that.

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Human Resources

 

Overview of Human Resources Management

 

The Human Capital is a critical asset of Organizations, whose management has become increasingly demanding and complex.

 

Have at your disposal over twenty Modules to back you up in this area, ranging from the Administrative Management of Human Resources to the Technical Management and development of Human Resources in general.

 

 Video

 

 

Outsourcing of Payroll Processing

We can assure you that by choosing our Outsourcing you do not lose access to information.

 

Quite the contrary, you can access your data anytime, anywhere.

 

Want to rationalize costs and focus on what is essential to your Organization?

 

Make the Outsourcing of some Functions, for instance, Payroll Processing.

 

 

M420 - Record of Human Resources

 

Think it is essential to keep the Records of Employees and other Collaborators up to date and accessible anytime from anywhere?

 

This Module is the answer.

As it is Web-based, it can be
accessed through the Employee Portal, which is an additional guarantee that the data will be kept updated.

 Video 

 

M421 - Time, Accesses and Schedules

 

Why not waving the use of traditional and costly equipment and use this Module  to have control of the Employees Times as well as other accesses?


As well the registration of task times?

 

A simple, effective and economic control, over the Web

You can view attendances in real time. Messages can be introduced at the Times. It just takes any device with Web access, even a mobile phone.

You can also benefit from this Module by integrating it with traditional devices
such as the biometric ones, RFID and others. 

 

 

M422 - HR Monthly Inputs

 

Want a Portal designed for Monthly Inputs required to payroll processing and attendance?

 

Want to work in a technologically centralized though functionally decentralized way, i.e., near the operations?

In which even the Employees themselves may enter some types of records and justifications to be validated by their Heads of Department by implementing an
agile and cost reduction Self-Service?

 Video

 

 

 

M423 - Travels and Allowances

 

Many difficult Travels to manage?

 

Besides the treatment of associated Allowances, keep also the record of information and events relevant to travels.

 

For example, routes, schedules, places to stay, tickets, traveler's document data, visas, vaccines and others, insurances, procedures in emergency situations, reservations, group composition, contacts and others.

 

M424 - Reimbursement of Expenses

 

Many Organizations reimburse the expenses of their Employees in areas such as Health Care (either directly or via insurances), Education and others.

 

Is this what happens in your case?

This module streamlines the entire reimbursement process from the record and treatment of Documents to be reimbursed to calculations and payments.

 

 

M429 - Payroll Processing

 

Payroll Processing may be quite varied, generic, selective (per department, for example) and individual, retroactive, etc.

 

But doing the calculations and issuing pay slips are not enough!

Automatic reflexes in other Subsystems are crucial as well as the issuance of multiple Outputs.

 

Automatic reflex on Accounting and Budget, if applicable, transfer orders to Banks, outputs to Social Security Institutions, Insurances and many other legal outputs or for Management purposes.

And it takes accurate
statistics and graphs like those provided by our Modules.

 

 

 

M440 - Recruitment

 

Want to have an Online Base of Applications?

 

Keep an updated Base of Information on Applicants/Candidates and Applications as well as have a computer application to support Recruitment Actions and their Selection Processes throughout their phases, including Evaluations / Assessment of Applicants?

With this Module you can even use the Portal we provide for applications on the Web.

 

And the communication process with applicants can be streamlined not only via this Portal but also with the issuance of emails and automatic letters.

 

 

M450 - Performance Evaluation

 

Want to Evaluate Employees so as to have a practical base for incentives, enforcement of authority and adjustments of payrolls?

 

Or to meet legal requirements?

 

The measurement of both individual and team performances, the identification of the Employees’ potential skills, the determination of improvement / training needs are essential to a good Management.

As it is Web-based, everything is made easier, from the self-assessment of the Employees to evaluations carried out by Evaluators , which can be taken in the Application itself.

 

The use of paper may be even waved if desired.

 Video

 

 

 

M460 - Training Management

 

Which are the Training Needs of the Employees and Collaborators of your Organization?

 

How to Plan Training, Follow-up Training Actions, and Control Resources and Costs implied in Training?

 

Training Courses and Actions, Events, Applications, Attendance and Evaluation Records, Resource Allocation, Consumptions and Training Costs are treated in a simple and effective way by this Module on the Web.

Video

 

M470 - Occupational Medicine

 

Many Medical Exams to keep track of and report?

 

This Module enables the registration and control of the information related to Occupational Medicine, including the record of the Employees’ Health Status, Occupational Diseases and Work Accidents.

Enables the management of
Medical Examinations employees have been submitted to or are planned as well as Work Accidents and Occupational Diseases along with all the Events (Hospitalization, Insurances, Authorities at issue, etc.) associated with them.

 

 

Video

 

M491 - HR Portal - Management

 

Is it important to you to promote the engagement and motivation of Managers and their respective Employees? Streamline Processes and Reduce Costs?

 

This Module contributes to the improvement of internal communication and enforcement of authority, gives prestige to the Organization and is an important means to enhance the quality and efficiency of Processes. inclusively implementing Self-service facilities.

 

Includes information on the Employees’ Records, Attendance, Payroll, Performance Evaluation, Training, Occupational Medicine and Others as well as Statistical Indicators.

 

Video

 

 

M490 - HR Portal - Employees

 

How to engage and motivate Employees thus contributing to the improvement of internal communication, efficiency, quality and prestige of the Organization?

 

The Employee Portal also provides support to the Employee Community, which adds value to the Organization.

 

Includes communication with the HR Department, the online availability of the Employee information which is relevant to them and Self-service possibilities.

 

Video

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Financial Area

 

Overview of Financial Area

 

In the long run, People and Knowledge are the Resources whose management is the most critical.

But in the short run, the Management of the Finance Area can jeopardize the survival of Organizations
.

 

Therefore it is essential to choose some suitable software for this area.

 

It must be agile and in real time, show what is happening at all times and look ahead, anticipating problems, threats and opportunities that may arise.

 

We’ve achieve all that in a simple, though effective and automated way... and on the Web!

 

Video

 

M200 - Management Accounting

 

Accounting only for legal obligations?

 

What about the management needs?

 

This Module manages accounting needs whether in terms of the Official Charts of Accounts of each Country and Sector or Cost Accounting and Management Indicators.

Includes the possibility of Accounting to have over twenty dimensions for the analysis and support to Management, and Entries to be fully automated, whether from Documents and Treasury, and from Direct Inputs in Accounting or using Allocation and Distribution Keys and importing entries from Other Subsystems.

 

As it is a Management-oriented Accounting, it provides a wide variety of Indicators and Graphs.

 

Video

 

M210 - Business Documents and Billing

 

All Business Documents and Billing treated in a single Module?

 

Record, issuance and handling of Internal Documents, Our Documents to Third Parties and all sorts of Third Party Documents?

This Module includes the
automation of the reflexes of Documents particularly on Accounting, Checking Accounts, Budget, Treasury, Fixed Assets and Stocks / Inventory, as well as the provision of productivity tools such as the Association of Documents in Chains and the Transformation of Documents.

It is sufficient to support
Billing unless the country concerned requires specifically certified Modules for that purpose, cases in which their respective extensions must be subscribed.

 Video

 

 

M230 - Budget Control

 

Would you like to have a simple but effective Budgetary Control that did not consume too many resources?

 

With this Module you can have a Budget and monitor its Execution based on the deviations between the forecast values and the values that are being realized.

Includes Preparation and Loading of Budgets, feeding of Realized Values by either direct input or automatically from Accounting and/or Documents and Treasury; amendments to initially forecast budgets and control of such changes; reports of Forecast and Realized Values and their respective Deviations, Trial Balances, and as in most Modules, Graphs.

 

M240 - Treasury Management

 

Controlling Receipts and Payments, Bank Reconciliation and the money to be used in the future?

 

Accounting Treasury Movements automatically?

 

This Module meets all these needs in a simple and effective way.

 

Includes the Record of Receipts and Payments and the subsequent control of current and provisional availabilities.

 

The financial future of your Organization can be checked broken down per Account, Third Party and Contract.

Also includes, among other facilities, Transactions with Banks and Transfers of Funds, the Issuance of typical Treasury Documents and Bank Reconciliation, which can be automated.

Video

 

M270- Fixed Assets Management

 

The treatment of Fixed Assets is often overlooked in Organizations.

 

The Legal / Accounting / Tax Treatment of assets, the History of associated Events, their Tracking and their integrated Administrative and Technical Management can be easily obtained with this Module.

 

Includes registration, depreciations / amortizations, deductions and revaluations and their automatic accounting reflexes; the record of Events in General associated with the assets, Transfers and the association of Miscellaneous Values; Inventory of assets along with their Operating Conditions.

 

Optical or RFID Treatment and tracking of assets with mapping via Google Maps are also available.

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Operational Area

 

M155 - Consumption / Stocks Management

 

Want to control your consumptions in a better way? Your Stockroom or Warehouse?

 

Streamline Internal Requests for Consumptions of People and Departments?

 

And if you consume Raw Materials at your Factory, also want a better control of that Process?

 

The Management of Consumption and Stocks of Organizations can be optimized with this Module.

Includes treatment of
Consumption Plans and Orders, their fulfillment and Transport Waybills / Delivery Bills as well as Items entering the Stockroom.

 

Automates the reflections of such Items entering or leaving the warehouse in terms of Stocks, Accounting and Budgeting.

Implements the
Average and Last Cost and the Control of Quantities: Current Quantity, Reserved Quantity, Incoming and Outgoing Stocks.

 

Implements Alerts and Consumption Statistics and Inventories.

Video

 

 

M320 - Vehicles / Fleet Management

 

Even for those that do not count with a large fleet but have some vehicles of any sort, you can gain much in controlling them better.

 

This Module includes the Registration / Characterization of Vehicles, their Allocation, Interventions, Consumptions, Insurances and Tracking, Routes and Travels.

A good control of Supplies, Washes, Overhauling, Tires, Batteries, Repairs and General Expenses, Insurance and Claim Values, Tracking and Mapping via Google Maps and the good management of routes and travels can greatly
reduce their costs and improve the performance of your Fleet.

 

Video

 

M330 - Equipment Management

 

Have Equipment and Facilities to run? This Module can help you!

The maintenance of the Registration,
Characterization of Equipment and Facilities, their architecture and Allocations, Integration with Helpdesk, Maintenances and Overhauling, Repairs and Other Interventions, Consumptions, Production, Insurances, Claims, Tracking and Mapping via Google Maps and Statistics.

 

All this in a simple and effective way in the Cloud!

 

Video

 

M310 - Projects / Works

 

Does the activity of your Organization imply Projects / Works characterized by consisting of Items to Realize based on multiple Inputs?

 

This module can help you. It includes Budgeting, Planning, Monitoring and Execution of Projects / Works, either in terms of the Ffinancial aspect of Expenditures and Revenues and Cost and Sales Prices or in terms of the the the the the the Operational aspect of Items to Realize, their Inputs, Payments and Receipts.

 

Preparation of Proposals, Consumption Plans, Price Composition, Requisitions and Billing, Realization, Consumption, Expenditure and Revenue Schedules as well as ABC Statistics and others..

 

All this is at your disposal!

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Fundamentals / Methodologies

 

F110 - Altoga Interface I

 

The Altoga Modules support the Management of most Organizations. We are talking about many Areas and Modules. We provide over 50 Modules!

 

How to ensure then that a User who learns how to work with one module may easily work with any other ones?

A common interface to all of them is essential and it must be simple and easy to learn, robust, tested by many years of experience and comprehensive in terms of the facilities it provides.

And it has to be a 100% Web-based interface and include facilities to the Definition of Outputs, Graphs and Statistics capable of providing, in addition to the Operational support, Dashboards required for Management.

 

In this video we introduce the most general facilities of our Interface.

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Altoga and the Altoga Network Partners are always ready to support you!